chevron_rightWhat is the purpose of an HOA?
A Homeowners Association (HOA) is responsible for community assets such as entrances, clubhouse and pool. An HOA helps maintain property values which are based partly on neighborhood condition.
chevron_rightWho is the Hermitage HOA?
All owners of a lot or parcel situated within Hermitage subdivision in the County of Madison, Alabama are automatically members of the Hermitage Homeowners Association (HHOA).
chevron_rightWhat is the HHOA Board?
Hermitage HOA leadership is provided by a Board of Directors. The HHOA Board of Directors is comprised of five HHOA members who are elected according to rules outlined in our governing documents. The Board must act in accordance with our governing documents and the law. Board members are expected to make all decisions with the interest of our community at heart. All Board members are volunteers and are not compensated for their time.
chevron_rightWho is Elite Housing Management?
The Hermitage HOA employs Elite Housing Management (EHM) to facilitate the daily operations. Elite handles accounting services, architectural reviews, contractor management, covenant compliance, and neighborhood amenities.
chevron_rightHow much are HOA dues?
HOA dues are currently $425 to be paid on or before January 1st for that year. Unpaid assessments begin to accrue late fees of $25/mo beginning February 1st.From our Covenants: "The Assessments are due on the first day of January each year; all of the Assessments should be paid in full by January 31st. However, if the Assessments are not paid by January 31st of each year, an additional $25.00 late charge per month will be added until the dues are paid in full for that year. All sums assessed against any lot pursuant to this Declaration, together with late charges, interest, costs and reasonable attorney's fees actually incurred, as provided herein, shall be secured by a Lien on such lot in favor of the Association."
chevron_rightAre their any additional HOA charges?
In addition to the yearly dues,
- Fines may be imposed for violations of our Covenants, the purpose being to deter violations, not for profit or to create hardships for homeowners.
- Our Covenants permit additional assessments for special cases, but as long as the board continues to manage a proper reserve fund, this provision will hopefully never need to be exercised.
- Elite Housing Management charges a $200* Resale Fee and a $25* Transfer Fee as part of the home selling process, typically paid by the Seller. See below.
When you decide to sell your home:Be sure to reach out to Elite as soon as possible to find out if anything could interfere with the sale. There could be a compliance issue that your real estate agent might need to resolve with your Buyer, or an unresolved violation or fine owed that could affect closing.Elite now uses HomeWise to supply the Resale Demand Package needed for closing. HomeWise requires at least 7 working days or they will charge a Rush Fee of around $100*. Be sure your closing attorney is aware of this.The primary piece of the Resale Demand Package is the Resale Demand/Estoppel Certificate. This discloses to the Buyer a property's standing with the HOA and the financial and operational state of the HOA. It also assures delivery of current HOA governing docs. Even though this mostly protects the Buyer and HOA, the Resale Fee is typically paid by the Seller. But like other fees, it is negotiable between parties.*As of January 1st, 2023
chevron_rightWill HOA dues increase?
The reality is that HOA dues should be increased on a regular basis to adjust for inflation. HOA dues must also be adjusted to account for the increasing maintenance of aging HOA assets. Hermitage HOA dues were raised to $425 for 2020 with the expectation that they would not need to be increased for several years, assuming an average 3% inflation rate.
chevron_rightHow are dues spent?
The HHOA Board has a fiduciary duty to manage Hermitage HOA assets and funds. All dues are funneled into an operation fund and a reserve fund. The operation fund is used for common property maintenance, utilities, insurance, property taxes, and legal fees. Common property includes the clubhouse, pool, entrances, and the municipal right of way along Pettus and Harbin. The reserve fund is maintained to cover major expenses such replacing our clubhouse roof or fence as well as any unforeseen expenses. Financials.
chevron_rightHow are dues determined?
Dues are assessed based on an estimate of the current year’s spending, plus an amount put into a reserve fund for future expenses. Hermitage HOA Board of Directors is responsible for setting our annual dues accordingly. They look at the overall operating expenses of the community - things like common property maintenance, utilities, insurance, property taxes, overhead costs, property management - as well as contributions to the reserve fund. Once they determine the required income, they divide it up equally among all homeowners, board members included. Financials.
chevron_rightCan we ban solicitors?
We can’t prohibit solicitors since our roads are public roads and we are not a gated community. Signs at entrances to a neighborhood might discourage some solicitors, but most don't notice or care. Once they are on your property though, you can exercise your legal right to refuse uninvited visitors and convey your request to not be disturbed.While solicitors have the right to be in Hermitage, posting a sign on your individual property prevents them the right to knock on your door or ring your bell because you’ve posted an express desire that they are not welcome on your property for such purposes.So the best way our residents have found is to put a small sign on their front door, such as:NO SOLICITINGemail us instead at email@example.comWhile it may not seem like much, this is the best action that you can take to deter solicitors. Any solicitor refusing to leave your property once told verbally or with a visible sign on the property could be charged with trespassing. Please report any solicitor who refuses to leave your property to local authorities. But remember that non-profit groups and people doing surveys, polls, or campaigning are not commercial solicitors.
chevron_rightWhat violations do our drive-through compliance monitors look for?
While any of the Community Wide standards from our Covenants, summarized here, may be enforced, the primary violations that our compliance monitors will be looking for are listed here.
chevron_rightHow do I report a lack of compliance with our Covenants?
Elite Housing Management is handling compliance with our Protective Covenants with guidance from the HHOA Board. They can be reached via email at firstname.lastname@example.org
chevron_rightAre there any noise restrictions for parties at the clubhouse?
Yes. Clubhouse renters are required to adhere to Huntsville City noise ordinances, which state that no noises above 50 decibels are allowed after 10:00 PM. In other words, please have a good time at your event while also being respectful of your neighbors who live near the clubhouse and keep the noise down after 10:00 PM.
chevron_rightCan I store my boat or RV?
Visible storage of boats or RVs will lead to warning notices and eventual fines from Elite Housing Management, our property management company. From our Covenants Article VI Use Restrictions and Rules, Section 4. Vehicles: "No recreational vehicle, camper, motorhome, trailer, mobile home, bus, boat, ATV, golf cart, tractor, mower, or towed vehicle may be parked or stored within the Community for a period longer than three (3) days, except in a garage or behind a privacy fence, provided the vehicle is concealed from view from the street and neighboring properties from a viewing height of five feet (5) and in reasonable number as determined by the Board."
chevron_rightWhat if I need to park my RV to clean it or pack/unpack ?
RVs often need to be cleaned and prepared before and after a trip. Our Covenants allow for a 3-day grace period. But sometimes a good cleaning may take longer than that. In that case, residents may request the Board for an extension. From our Protective Covenants Article VI Use Restrictions and Rules, Section 4. Vehicles: "Extensions to time period restrictions stated in this Section require prior express consent of the Board."
chevron_rightWhat fence styles and colors are allowed?
See Fence Guidelines
chevron_rightWhy do we pay a property management company?
A property management company's contributions may not be obvious to someone who isn't on the Board, but they take a huge load off Board members by handling many of the daily operations. This allows the Board more time to spend communicating with residents and on overall community improvement. Most of the consistently nicer-looking communities have companies managing them.The Hermitage HOA employs Elite Housing Management (EHM) for this. Elite handles accounting services, architectural reviews, contractor management, covenant compliance, and neighborhood amenities. This includes monthly bills, dues, clubhouse reservations and door codes, pool access, architectural reviews, neighborhood drive-thrus, fines for unkempt properties, and vendors like clubhouse cleaners and landscapers.
chevron_rightHas paying a property management company helped with compliance?
There will always be a few unkept homes or yards. Consider that a family may just be neglecting maintenance due to a difficult life situation. The compliance process can't produce instant results. First the drive-thru agent observes the issue and sends a warning letter giving the homeowner a certain amount of time to fix the violation. If they drive through again and see that the violation hasn't been rectified, they send an escalating series of fines, and after reasonable notice may have the violation resolved at the homeowner's expense. If they refuse to reimburse our HOA, the Board will place a lien on the property. This process takes time if a homeowner is determined not to comply. But homeowners eventually pay our HOA for their refusal to abide by our Covenants we all agreed to when buying our home.
chevron_rightWhy are we paying for internet at the clubhouse?
Internet connectivity is needed so that the Board and Safety Committee members can remotely review the pool access system and surveillance footage in a timely manner. It also allows for clubhouse security and water sensor alerts as well as guest WiFi access.